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File permission types explained
File permission types explained

Learn about the various file permission types that can be set in a Rule

Jouke Jongsma avatar
Written by Jouke Jongsma
Updated over a year ago

Dear Swivle user, we are in the process of migrating the Swivle documentation to the main WoodWing Help Center.

The article that you are reading now will therefore not be updated anymore.

For the latest information about this topic, please visit the new version of this article.

Part of setting up your Swivle environment is defining what users are permitted to do with the files that they have access to.

This is done as part of setting up Rules by selecting the permissions that users are allowed to make use of, and clearing the permissions that they should not be able to use. Each permissionn is represented by an icon.

This article describes each permission and what they are for.

Figure: Defining file permissions as part of setting up a Rule.

Permission types

A. View: Allows the user to view files as thumbnails in the locations for searching, browsing, filtering files and viewing metadata, as well as the Placed files panel and the History panel.

B. View preview: Allows the user to view files in 'preview' size in the locations for searching, browsing, filtering files and viewing metadata, as well as the Placed files panel and the History panel.

C. Use original: Allows the user to perform the following tasks:

  • Download

  • Copy

  • Including permissions A & B

D. Edit metadata: Allows the user to edit metadata of files, such as modifying data in metadata fields.

  • Including permissions A, B, & C.

Note: Which metadata fields can be edited is controlled by assigning Edit permissions for each field.

E. Edit: Allows the user to perform the following tasks:

  • Opening files for editing (through a process of checking-out & checking-in).

  • Restoring a previous version of an asset.

  • Editing Collections (such as adding or removing files).

  • Rotating images.

  • Including permissions A, B, C, & D.

F. Rename: Allows user to rename files or Collections

Note: To rename folders users need 'Move' permission because it changes the location of all the files within the folder.

G. Move: Allows user to rename files or Collections.

  • Including permission F.

Note: The user needs to have permission on the source folder and the destination folder.

H. Create: Allows the user to perform the following tasks:

  • Create content (such as folders or Collections).

  • Import content.

I. Delete: Allows the user to delete content, versions of files or Collections.

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