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Example setup for permissions & rules
Example setup for permissions & rules

Permission rules are powerful but also complex. This article provides an example of rules related to different user groups.

Jouke Jongsma avatar
Written by Jouke Jongsma
Updated over a year ago

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Part of setting up your Swivle environment is defining what users are permitted to do with the files that they have access to.

This is done by setting up Rules which are powerful but can also be complex. To make the process beter understandable, four examples are given for typical setups.

  1. A metadata restriction based on status:Production.

  2. A folder restriction on the Archive folder.

  3. A folder restriction on the Images & Videos folder.

  4. A folder restriction on the Documents folder.

Consider that we have the following user groups to assign permissions to:

  • Designers

  • Editors

  • Photographers

During our preparation it was decided that the these groups should have the following permissions:

  • All groups should be able to view content in the Archive folder.

  • Designers should be able to view, preview, create, rename, and move content in the Images & Videos folder.

  • Photographers should be able to view, preview, create, and rename content in the Images & Videos folder. They should also be able to edit the metadata of these files.

  • Editors should be able to view, preview, and create content in the Documents folder.

  • Designers and editors should be able to preview, download, copy, check-out, and restore versions of all files that have the status 'Production' assigned. They should also be able to edit the metadata of these files.
    Note that this rule does not grant view permissions. Those depend on the other rules assigned to a group. It just grants additional permissions for files with Production status. When multiple rules are assigned to a group, all their permissions are combined.

This results in the following setup:

Notes:

Designers

Editors

Photographers

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