Uploading your own files

Learn how to upload your own files to Swivle in different ways

Jouke Jongsma avatar
Written by Jouke Jongsma
Updated over a week ago

Dear Swivle user, we are in the process of migrating the Swivle documentation to the main WoodWing Help Center.

The article that you are reading now will therefore not be updated anymore.

For the latest information about this topic, please visit the new version of this article.

An important first step when working with Swivle is adding files to the system, such as images from a photo shoot, a document that you have created, or an entire folder that you want to manage in Swivle.

Files can be added by doing one of the following:

  • Click the Upload files button in the top right corner and browse to the files that you want to upload.

  • Drag-and-drop one or more files from your system onto a folder or Collection in the Folder browser.

  • Open the folder or Collection in which you want to add the files. Drag-and-drop a file from your system onto the content panel.

  • Open an empty folder and click on Click here in the content panel and browse to the files that you want to upload.

Tip: Read our article about Upload requests if you want to send a link to an external contributor to remotely upload the files through a Web browser.

The upload process

After using any of the above methods, the files are automatically uploaded in the background.

While this is in progress, you can continue working with Swivle.

Note: This process has changed in December 2022. Before, an intermediate screen appeared in which additional files could be uploaded and metadata could be added to the files before they were uploaded. This screen has been removed to make the process simpler and more automated. Adding metadata is now done as a separate step after the files have been uploaded (see About metadata below).

Monitoring the upload

The upload progress can be monitored via a notification that appears in the bottom left corner and via the Uploads panel. This panel can be accessed any time by clicking its icon in the top right corner next to the Upload files button. It shows each upload action and when it took place, the number of files that were uploaded, and the location where they were uploaded to.

Cancelling the upload

While an upload action is in progress, it can be cancelled from the Uploads panel by clicking its red cross.

After the upload

Once the files have been uploaded, they can be quickly accessed by doing one of the following:

  • Clicking the notification

  • In the Uploads panel:

    • Clicking the name of the uploaded file or the total number of files

    • Clicking the name of the folder in which the files have been uploaded

The files are then shown in the search results pane from where they can be worked on further, for example by opening the Metadata panel to add metadata (see below).

When the references in the Uploads panel are not needed anymore, the content of the Uploads panel can be cleared by clicking the red cross of an upload action, or by clicking Clear completed uploads at the bottom of the panel.

About metadata

Once a file has been added to Swivle, it needs to be found again. Searching is done by using the metadata of the file: information that describes specific aspects of a file and its content. It tells you:

  • Who created the file

  • What type of file it is

  • Where the file is stored

  • When the file was created

  • ... and much more

Metadata is extracted from the file itself and can also be added manually. Consider adding tags, a status, copyright information, and so on. Read more about how to edit metadata.

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