In the following examples 4x rules have been set up:

  1. A metadata restriction based on status:Production
  2. A folder restriction on the Archive folder
  3. A folder restriction on the Images & Videos folder
  4. A folder restriction on the Documents folder

Consider that we have the following user groups to assign permissions to:

  • Designers
  • Editors
  • Photographers

During our preparation it was decided that the these groups should have the following permissions:

  • All groups should be able to view content in the Archive folder.
  • Designers should be able to view, preview, create, rename and move content in the Images & Videos folder.
  • Photographers should be able to view, preview, create and rename content in the Images & Videos folder. They should also be able to edit the metadata of these files.
  • Editors should be able to view, preview and create content in the Documents folder.
  • Designers and editors should be able to preview, download, copy, check-out and restore versions of all assets that have the status 'Production' assigned. They should also be able to edit the metadata of these files.
    Note that this rule does not grant view permissions. Those depend on the other rules assigned to a group. It just grants additional permissions for files with Production status. When multiple rules are assigned to a group, all their permissions are combined.

This results in the following setup:

Designers

Editors

Photographers

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