Working with Collections in the Pro client
Collections are containers or virtual folders used for collecting and organizing content. Typically, this content is related in some way: they are files of a photo shoot, files related to a story in a publication, files of a product, files you want to share with someone, and so on.
A Collection stores references, not files
An important concept of Collections to be aware of is that a Collection contains references to files in Swivle and not the actual files themselves. Compare it to creating a shortcut to a file on your desktop: you can access the file by double-clicking the shortcut, but it is not the actual file itself.
In this respect adding a file to a Collection is different from adding a file to a folder.
This means that:
Before you can add a file to a Collection, it needs to have already been uploaded to Swivle.
You can add the same file to different Collections. For each Collection a reference is made to the original file. The file itself therefore only exists once in Swivle.
When removing the file from a Collection or deleting the Collection itself, only the reference to the file is removed and not the file itself.
When deleting the original file from Swivle, all references in all Collections are also removed.
You can recognize a Collection by:
Its icon in the Folder browser and in the top right corner of the thumbnail
The thumbnail showing a grid of up to 4 image previews
Figure: Collections can be recognized by their icon and the thumbnail that consists of up to 4 image previews.