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Sharing files using Collections
Sharing files using Collections

Learn about the great benefits of sharing files using Collections

Jouke Jongsma avatar
Written by Jouke Jongsma
Updated over a week ago

Dear Swivle user, we are in the process of migrating the Swivle documentation to the main WoodWing Help Center.

The article that you are reading now will therefore not be updated anymore.

For the latest information about this topic, please visit the new version of this article.

Sharing Collections is a great way of sharing files. The benefit of sharing a Collection is that they are dynamic: when adding or removing files from the Collection, these changes are also visible to the user of the link.

Sharing Collections

Sharing Collections with others is done for many different reasons, including:

  • Approve, reject or comment on files internally by editors or externally by clients and customers

  • Letting a production team use them in an upcoming publication

  • Distributing them to internal or external users for their reference (such as documents, presentations or videos)

You share a Collection by sending a hyperlink (referred to as a 'Shared Link') to the recipient. This hyperlink gives that recipient access to only those files in Swivle that you share through the Collection.

Who you can share the Collection with

The Shared Link can be sent to anyone, including those that do not exist as a user in Swivle. No log-in is required to view the files.

Sharing a Collection

The process is identical to sharing individual files. For a full description, see Sharing files with others using Swivle.

Managing Shared Links

You manage all your Shared Links on the Shared Links page. It is accessed by clicking 'Shared Links' in the menu bar.

Links can be searched, edited, deleted, or accessed.

Note: Expired links are automatically removed from the list.

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