Once a file is uploaded to Swivle it can undergo many changes: it can be checked-out, checked-in, its content can be changed, it can be approved, its name can be changed, and so on. 

It is important to be aware of which changes have been made to a file, by whom they were made, when they were made, and also to be able to restore changes when needed.

The History panel

The History panel can be accessed by clicking its icon on the right side of the screen, located in the right panel under the Metadata button. . It shows version and history information when a single file has been selected.

Browsing versions

A version of a file is created whenever it is checked-in in Swivle — either through the Pro client or the Swivle InDesign client. You can view the versions of a selected file in the Versions tab. The versions tab shows the following information about a version:

  • The version number

  • A thumbnail of the version

  • The date the version was updated in Swivle

  • User email addresses who checked-in the file

For each version, you can click the menu button to either Download, Revert or Delete the version (see figure below).

Reverting a version

You can always revert a file to a previous version by pressing the menu button on a version, and then choosing the Revert option. After that you can optionally add a comment, after which you must click Save. Swivle will then restore the reverted version as a new version. 

Viewing the history of a file

Any changes to the metadata that are made for a file as well as the actions that are performed on a file can be viewed in the Full History tab of the panel.

Changes and actions are ordered by the time period in which they were made (today, yesterday, 2 weeks ago, and so on).

Shown is the name of the action or the metadata field that is changed together with the value that it is changed to.

To quickly see when a change was made and by whom, hover the mouse pointer over an item to make a tooltip appear with that information.

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