Working with external agencies and press associations typically involves placing files under embargo up to a specific date after which these users are allowed to see and use them in the Brand portal.

This article explains how this is done in Swivle.

The process consists of 2 steps:

  1. Defining the embargo period.

  2. Assigining an Access Rule to the folder.

1. Defining the embargo period

In this step, the embargo period is defined during which the files are allowed to be accessible.

Do this by locating the files for which you want to set an embargo, and then setting the date from which it is allowed to be accessed in the following field:

  • licenseStartDate

When needed, also define an end date after which the file should no longer be available (and is placed under embargo again), by using the following field:

  • licenseEndDate

2. Assigning an Access Rule

Typically, all embargo files are placed in one folder. An access right can then be set to that folder which controls the accessibility to the files.

In the Management Console, create an Access Rule to a folder with a metadata query based on the licenseStartDate field and optionally the licenseEndDate.

Example 1: In the following metadata query, only content with the embargo date 2020-05-01 will be viewable and downloadable:

  • licenseStartDate:[2020-05-01 TO *]

Example 2: In the following metadata query, only content with the embargo date between 2020-05-01 until 2020-05-10 will be viewable and downloadable:

  • licenseStartDate:[2020-05-01 TO *] AND licenseEndDate:[* TO 2020-05-10]

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