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Sharing files with others using the Brand portal
Sharing files with others using the Brand portal

This articles describes how to easily share files using the Brand portal.

Jouke Jongsma avatar
Written by Jouke Jongsma
Updated over a week ago

Dear Swivle user, we are in the process of migrating the Swivle documentation to the main WoodWing Help Center.

The article that you are reading now will therefore not be updated anymore.

For the latest information about this topic, please visit the new version of this article.

Files that are stored in Swivle can be easily shared by using the Brand portal.

This is done by sending a hyperlink (referred to as a 'Shared Link') to the recipient. This hyperlink gives that recipient access to only those files in Swivle that you share.

Figure: Files when viewing them in a Shared Link.

Who you can share the files with

The Shared Link can be sent to anyone, including those that do not exist as a user in Swivle. No log-in is required to view the files.

What users can do with the shared files

When users access the Shared link, they can do the following:

  • Preview files

  • Download files

How long Share Links stay active

Share Links are automatically set to end 3 months after the creation date.

Editing Shared Links

In the Brand portal, created Shared Links cannot be edited. This means that once a Share Link is created in the Brand portal, you cannot change the name, the permissions or the date when it will expire.

Note: If you have access to it, Share Links can be edited in Swivle.

Creating the Share Link

Tip: When sharing files that are stored in multiple locations, add them to the Basket first. This way you can share them in one action instead of sharing files one-by-one or in small groups.

Step 1. Do one of the following:

To share an individual file:

  • Click the Share icon in the thumbnail for that file.

  • Select the file and in the menu bar, click 'Share'.

  • Right-click the file and from the context menu that appears, choose 'Share'.

Figure: The Share icon in the thumbnail of a file.

​To share multiple files:

  • Select them and in the menu bar, click 'Share'.

  • In the Basket, click 'Share All'.

The Share Link is created and presented in a window.

Figure: The URL of the created share link
​Step 2. Do one of the following:

  • Click the link to open it in a Web browser.

  • Right-click the link and choose Copy from the context menu or click the Copy link button (note: the 'Copy link' button is not available in Safari).

Step 3. Share the link in some way, for example by including it in an e-mail that you send to all users who you want to see the files.

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