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Creating and managing Collections
Creating and managing Collections

Learn how to use Collections in Swivle.

Jouke Jongsma avatar
Written by Jouke Jongsma
Updated over a week ago

Dear Swivle user, we are in the process of migrating the Swivle documentation to the main WoodWing Help Center.

The article that you are reading now will therefore not be updated anymore.

For the latest information about this topic, please visit the new version of this article.

Collections are containers or virtual folders used for collecting and organizing content. Typically, this content is related in some way: they are files of a photo shoot, files related to a story in a publication, files of a product, files you want to share with someone, and so on.

This article explains how to create and manage Collections.

Pinned Collections

The easiest way to work with Collections is to pin them in the Pinned Collections panel. This makes it easy to manage Collections by creating them, opening them, adding files to them and deleting them, all from one central place.

To access the Pinned Collections panel, click the icon in the toolbar on the right side of the page.

Figure: The Pinned Collections panel is accessed by clicking the Pinned Collections icon in the toolbar.

Creating a Collection

Creating a Collection can be done by using any of the following methods:

  • Select some files and drag them onto:

    • The Pinned Collections icon in the toolbar (when the Pinned Collections panel is closed).

    • The Pinned Collections panel (to a position between existing Collections).

    • The button labeled '+' in the Pinned Collections panel (this automatically adds the Collection to the top of the list of Pinned Collections).

  • To create an empty Collection:

    • Click the button labeled '+' in the Pinned Collections panel (this automatically adds the Collection to the top of the list of Pinned Collections).

    • In the Folder browser, do one of the following:

      • Right-click a folder and choose 'New Collection'.

      • Select a folder and click 'New Collection' in the menu bar.

Adding a Collection to the Pinned Collections panel

Do one of the following:

  • Drag an existing Collection from the Search results onto the Pinned Collections panel.

  • Create a new Collection (see above).

Tip: To change the order of the Collections, simply drag them into the correct position.

Adding files to a Collection

The easiest way to add files to a Collection is to drop them on a Pinned Collection. Make sure therefore that you pin the Collection first.

Alternatively, drag the files onto a Collection that is visible in the search results.

Performing bulk actions

One other benefit of storing files in a Collection is that you can perform a single action on all files:

  • Checking-out files. To open all files for editing, select the Collection in the Search results and click 'Check Out' in the menu.

  • Downloading files. To download all files, select the Collection in the Search results, click 'Download' in the menu and choose a download method.

Where Collections are stored and who can access them

When creating a Collection, it is stored in one of the following locations:

  • When creating the Collection in the Pinned Collections panel, the Collection is stored in your private folder. Only you (and the system administrator) can see that Collection. The location of the folder is:

Users/<your user name>/Collections/<yyyy-MM>

Example: Users/

  • When creating the Collection by right-clicking the folder in the Folder browser, the Collection is stored in that location. All users that have access to that location can see the Collection.

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